Just-in-Time Process to Release Funds

Following receipt of an intent-to-award eRA system generated notification, VA-ORD staff indicates the required Just-in-Time (JIT) areas for the application in the eRA Commons JIT module (Status). After the application is released in eRA JIT, a system generated notification is sent to the Principal Investigator (PI) (applicant) and research and development office staff (Signing Official(s)(SOs)). Individuals with the SO role are the only individuals who are authorized to submit uploaded documents into eRA Commons JIT.

All JIT documents must be submitted within 180 days of the initial notification. The system will document all steps in the JIT review process and notify the PI and SO by email when there is a change in status for a JIT area or when the overall application status has changed. Reminder emails will be sent to the applicant 90 days and 150 days after the initial JIT release notification.

Awards that have compliance document requirements later in the project period (i.e., phased awards), will have terms and conditions, or milestones added to the eRA system generated notice of award (NoA). Documentation for later phases can be uploaded through eRA Commons to the Grant Folder which also includes the documentation submitted through the JIT system.

Please contact the ISRM Broad Portfolios (BPs) with any JIT related questions through the VHA Investigators, Scientific Review and Management (ISRM) JIT mailbox: VHAISRMJIT@va.gov.

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